President
Maintains an overall vision and action plan for MEPSA. Oversees the monthly and yearly agendas to meet the Club’s goals. Leads the monthly Board meetings and ensures that the Board of Directors are on task.
Vice-President
Presides over the Board meetings if the President is absent. The VP also serves as the primary liaison with the MEPSA community. Answers questions and responds to comments via the online MEPSA sources.
Treasurer
Keeps the MEPSA account(s) and financial records. This includes keeping track of show fees, payments on sale items, paying for prizes, website, book orders, etc. and issues show coupons. Compiles monthly reports and a Year-End report.
Secretary
Creates the agenda for the meetings, compiles, and files all important documents for future reference, including a digital back-up. Records votes, handles incoming and outgoing correspondence, and coordinates the annual elections.
Donations Coordinator
Organizes and runs the various contests, including advertising, selecting prizes, running polls and handling sales of contest entries. Seeks donations of cash, goods, or services, when needed. Sends thank you notes to Patron Donors. Keeps the Book Coordinator apprised of donation values for ad space in Championship Book.
Judge’s Coordinator
Creates show schedule, recruits, communicates, and provides up to date information to judges. Keeps applications on file. Sends out Judge’s Packet, keeps track of Judge’s ratings and holds the Judge’s Drawing at the end of the season for all qualifying judges.
Championship Show Coordinator
Organizes the incoming entries for the show, verifies qualifications, coordinates the judges, ships photos to judges, formats results, handles the prizes, packs and ships boxes back to entrants. Maintains a list of donated items and a record of their dispersal.
Book Coordinator
Designs and publishes the annual Championship Show Results Book. This includes incoming articles/photos, Champ Show Results, ad designs, & more.
Tab Team Coordinator
In charge of the Tabulations Team. The Tab Team records the model’s information for each qualification in every show, including owner, date of show, judge, and placement.
Website Coordinator
Maintains and updates the website information. Receives and posts copies of all of the show results.
Novice Coordinator
Creates the Novice show schedule, finds judges, sends out Judge’s Packets, keeps track of completed show information. Keeps track of Novice showers and decides on when to graduate showers to Open. Provides graduates with a letter and free show coupon for their first Open show. Maintains the Tabulations for the Novice division.
To run for office:
- Must be an active member for the current season, August 1st-July 31st, as defined in the MEPSA By-Laws section III subsection b:
a. Active members are the members of the MEPSA community that have fulfilled one of the following, in the current season.
i. Been a Board member or committee member working with the Board
ii. Shown in one or more MEPSA qualifying shows
iii. Donated to MEPSA
iv. Contributed an entry to a fundraising contest
v. Judge a MEPSA show - Application for a BOD position are located on the website. Completed applications must be submitted to the current Secretary by July 23rd.
- Must be a member in good standing, no monies in arrears and have not received an ‘F’ grade as a judge. Applicants need to be involved in the model horse hobby and have internet access.
- Applicants running for President or Treasurer must have served on the Board within the last three years and be 18 or older.
- Election is held July 30th for one week and then the results will be tabulated and posted to the group.